Estimating Process for Site Preparation
The Estimating Process workflow provides site preparation contractors with a reliable system for creating accurate bids. It covers analyzing plans, calculating excavation volumes, estimating labor and equipment, and validating subcontractor quotes. Managers review for accuracy and ensure alignment with budgets. By standardizing this process, site prep companies reduce errors, protect profitability, and improve efficiency. Clients benefit from confidence in transparent, well-prepared proposals. Teams gain accountability with documented calculations and sign-offs. With this workflow in place, site preparation contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably with competitive, accurate estimating.
Review the RFQ, bid invitation, or client inquiry
Gather project details: plans, specs, site conditions, and schedule
Conduct a site visit if needed to assess access, logistics, and risks
Break down scope into key trades, phases, or cost categories
Quantify materials, labor, equipment, and subcontractor needs
Request quotes from suppliers and subcontractors
Apply standard labor rates and productivity factors
Add markups for overhead, profit, and contingency
Review for completeness, accuracy, and alignment with scope
Prepare and format the estimate into a client-facing proposal
Review with project manager or leadership for approval
Submit proposal to client by due date
Log estimate in tracking system and follow up for feedback
Archive estimate for future use or comparison
Review the RFQ, bid invitation, or client inquiry
Gather project details: plans, specs, site conditions, and schedule
Conduct a site visit if needed to assess access, logistics, and risks
Break down scope into key trades, phases, or cost categories
Quantify materials, labor, equipment, and subcontractor needs
Request quotes from suppliers and subcontractors
Apply standard labor rates and productivity factors
Add markups for overhead, profit, and contingency
Review for completeness, accuracy, and alignment with scope
Prepare and format the estimate into a client-facing proposal
Review with project manager or leadership for approval
Submit proposal to client by due date
Log estimate in tracking system and follow up for feedback
Archive estimate for future use or comparison
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