Subcontractor Quotation Request for Site Preparation

The Subcontractor Quotation Request workflow provides site preparation contractors with a reliable system for securing trade quotes. It includes preparing scopes, issuing RFQs, reviewing proposals, and verifying compliance. Managers reconcile bids with budgets, confirm accuracy, and negotiate terms. By following this workflow, site prep companies reduce errors, protect profitability, and improve efficiency. Clients benefit from transparent, competitive pricing. Teams gain accountability with documented subcontractor communications. With this workflow in place, site preparation contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably while ensuring strong subcontractor relationships.

Identify subcontracted scopes of work from project plans and specifications

Prepare a clear RFQ package with scope description, drawings, and bid instructions

Include project details such as location, timeline, and bid due date

Select a list of qualified subcontractors based on trade and past performance

Send RFQ packages to selected subs with clear communication expectations

Track which subs received RFQs and monitor response status

Answer questions and issue addenda or clarifications as needed

Receive and log quotes by the specified deadline

Review each quote for scope completeness, exclusions, and conditions

Compare pricing, timelines, and terms across all subs

Clarify any discrepancies or scope gaps before selection

Select preferred subcontractor and notify them of intent to award or next steps

File quotes for future reference and estimating benchmarks