Supplier Quotation Request for Site Preparation

The Supplier Quotation Request workflow provides site preparation contractors with a reliable method for securing accurate vendor pricing. It includes preparing detailed requests, reviewing supplier quotes, confirming lead times, and reconciling costs against budgets. Managers negotiate terms to ensure profitability and transparency. By using this process, site prep companies reduce errors, protect margins, and improve efficiency. Clients benefit from confidence in fair, competitive pricing. Teams gain accountability with documented supplier communications. With this workflow in place, site preparation contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably with strong cost management.

Identify materials or services needed based on plans, specs, or takeoff

Prepare a detailed quote request including quantities, specs, and delivery requirements

Select appropriate suppliers based on past performance, pricing, or availability

Send RFQs to multiple suppliers (if applicable) with a clear deadline

Track who the RFQs were sent to and when responses are due

Follow up with suppliers if quotes are not received on time

Review quotes for accuracy, completeness, and terms (price, lead time, freight, etc.)

Compare quotes and evaluate best value, not just lowest price

Clarify any discrepancies or missing information with suppliers

Select supplier and confirm pricing, delivery terms, and availability

Document final quote in estimate or procurement file

Store all quote communications for future reference or audit