Timecard Collection for Site Preparation
The Timecard Collection workflow provides site preparation contractors with a reliable system for labor tracking. It covers daily entry of hours, supervisor verification, and reconciliation with project schedules. Managers confirm accuracy, resolve issues, and process data for payroll and cost tracking. By using this workflow, site prep companies reduce payroll errors, improve efficiency, and protect margins. Clients benefit from accurate, transparent billing. Teams gain accountability through documented reporting. With this workflow in place, site preparation contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably while maintaining consistent financial control.
Set a clear schedule for timecard submission (daily or weekly)
Communicate expectations to all field staff and supervisors
Use standardized timecard forms or digital time tracking systems
Require entries to include employee name, date, hours worked, and job/task code
Have foremen or supervisors review and approve each timecard
Collect timecards from all teams by the set deadline
Review for missing entries, math errors, or inconsistencies
Verify overtime, breaks, and travel time where applicable
Cross-check hours against crew schedules and jobsite logs
Follow up with employees on any discrepancies
Submit approved timecards to payroll or office admin
Archive timecards for compliance and recordkeeping
Use time data for job costing, billing, and performance tracking
Set a clear schedule for timecard submission (daily or weekly)
Communicate expectations to all field staff and supervisors
Use standardized timecard forms or digital time tracking systems
Require entries to include employee name, date, hours worked, and job/task code
Have foremen or supervisors review and approve each timecard
Collect timecards from all teams by the set deadline
Review for missing entries, math errors, or inconsistencies
Verify overtime, breaks, and travel time where applicable
Cross-check hours against crew schedules and jobsite logs
Follow up with employees on any discrepancies
Submit approved timecards to payroll or office admin
Archive timecards for compliance and recordkeeping
Use time data for job costing, billing, and performance tracking
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