SOP Templates > Site Preparation > Pre-Construction > Material Procurement & Order Management

Material Procurement & Order Management for Site Preparation

The Material Procurement & Order Management workflow provides site preparation contractors with a structured system for sourcing aggregates, geotextiles, drainage materials, and equipment. It covers confirming requirements, coordinating with suppliers, and scheduling deliveries to align with project phases. By following this process, site prep companies reduce costly delays, improve efficiency, and maintain compliance. Clients benefit from clear communication and reliable scheduling. The workflow also creates accountability within teams, ensuring accuracy and consistency. With this system in place, contractors can protect profitability, strengthen supplier relationships, and deliver projects on time and to specification.

Review site grading and utility scope

Calculate cut/fill needs, gravel, and erosion control materials

Confirm erosion blankets or site fencing on hand

Get quote for erosion, gravel, or site control supplies

Confirm availability of haul-off and erosion supplies

Choose site supplier for fast erosion and compaction tools

Order erosion, gravel, and fencing based on site stage

Document erosion control items and vendor info

Coordinate delivery routes for large site loads

Monitor erosion control and gravel arrivals

Check erosion materials and pallet counts

Notify vendor about missing gravel or fencing

Secure erosion supplies in site trailer

Update site team on erosion item status

Adjust erosion material qty after rain event

Review site grading and utility scope

Calculate cut/fill needs, gravel, and erosion control materials

Confirm erosion blankets or site fencing on hand

Get quote for erosion, gravel, or site control supplies

Confirm availability of haul-off and erosion supplies

Choose site supplier for fast erosion and compaction tools

Order erosion, gravel, and fencing based on site stage

Document erosion control items and vendor info

Coordinate delivery routes for large site loads

Monitor erosion control and gravel arrivals

Check erosion materials and pallet counts

Notify vendor about missing gravel or fencing

Secure erosion supplies in site trailer

Update site team on erosion item status

Adjust erosion material qty after rain event