Warranty Procurement for Site Preparation

The Warranty Procurement workflow provides site preparation contractors with a clear method for collecting and delivering warranties related to erosion control, drainage systems, or utility installations. It includes confirming workmanship guarantees, compiling documentation, and sharing final packets with clients. By following this process, contractors reduce disputes, protect profitability, and strengthen professionalism. Clients benefit from assurance that site systems are protected and compliant. Teams gain accountability and organization. With this workflow in place, site prep companies can close projects with greater client trust, smoother transitions, and stronger long-term relationships based on reliability and protection.

Review project scope to identify items requiring warranties

Collect product warranties from suppliers and manufacturers

Verify coverage terms (duration, exclusions, claim process)

Confirm subcontractor or third-party warranty information

Draft or finalize any in-house workmanship warranties

Gather serial numbers, model numbers, and installation dates

Organize all warranty documents into a single package

Review contents to ensure nothing is missing or expired

Add contact information for warranty support (vendors, subs, etc.)

Deliver warranty package to client (digital or hard copy)

Review warranty coverage with client and answer questions

Log delivery confirmation and archive documents for records