Field Labor Tracking for Site Preparation
The Field Labor Tracking workflow provides site preparation contractors with a structured method for monitoring crews daily. It includes recording hours, verifying assignments, and tracking productivity on excavation, grading, or utility tasks. By standardizing this system, contractors reduce inefficiencies, prevent costly errors, and strengthen professionalism. Clients benefit from confidence in oversight and reliable communication. Teams gain accountability and consistency. With this workflow in place, site prep companies can protect profitability, improve efficiency, and deliver projects smoothly and on schedule.
Set up labor tracking system (time cards, app, spreadsheet, etc.)
Define labor categories (crew type, cost codes, task types)
Have crew leads or foremen record hours daily
Capture clock-in/clock-out times and breaks, if applicable
Record tasks performed and locations worked
Track subcontractor hours and verify scope alignment
Collect labor entries at end of each day or week
Review entries for accuracy and completeness
Compare actual hours vs. estimated/budgeted hours
Flag and investigate significant overruns or discrepancies
Update job costing and progress reports
Maintain backup documentation for payroll or billing
Use data to inform schedule updates or crew adjustments
Archive records for audit trail and project closeout
Set up labor tracking system (time cards, app, spreadsheet, etc.)
Define labor categories (crew type, cost codes, task types)
Have crew leads or foremen record hours daily
Capture clock-in/clock-out times and breaks, if applicable
Record tasks performed and locations worked
Track subcontractor hours and verify scope alignment
Collect labor entries at end of each day or week
Review entries for accuracy and completeness
Compare actual hours vs. estimated/budgeted hours
Flag and investigate significant overruns or discrepancies
Update job costing and progress reports
Maintain backup documentation for payroll or billing
Use data to inform schedule updates or crew adjustments
Archive records for audit trail and project closeout
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