SOP Templates > Site Preparation > Punch List > Punch List Creation & Distribution

Punch List Creation & Distribution for Site Preparation

The Punch List Creation & Distribution workflow provides site preparation contractors with a structured system for finalizing work. It includes documenting tasks such as grading corrections, cleanup, or utility adjustments, assigning them to crews, and distributing the list to all stakeholders. By standardizing this process, contractors reduce disputes, prevent costly errors, and improve communication. Clients benefit from transparency and confidence in complete project delivery. Teams gain accountability and alignment. With this workflow in place, site prep companies can protect profitability, strengthen professionalism, and close projects more reliably with smoother results and stronger client trust.

Walk pad, trench, and grade with site lead

Flag erosion, debris, or grade errors

Assign pad fixes with trench or grid ID

Snap trench slope or erosion spots

Walk fixes with grading or prep operator

Set trench and compaction fix deadlines

Deliver site fixes to grading operator

Verify erosion or pad issues corrected

Verify trench or grade fix done

Send grade and trench fix report

Book pad and trench completion walk

Archive pad and site prep punch notes

Walk pad, trench, and grade with site lead

Flag erosion, debris, or grade errors

Assign pad fixes with trench or grid ID

Snap trench slope or erosion spots

Walk fixes with grading or prep operator

Set trench and compaction fix deadlines

Deliver site fixes to grading operator

Verify erosion or pad issues corrected

Verify trench or grade fix done

Send grade and trench fix report

Book pad and trench completion walk

Archive pad and site prep punch notes