Subcontractor Scheduling & Coordination for Site Preparation
The Subcontractor Scheduling & Coordination workflow provides site preparation contractors with a dependable method for aligning subcontractor crews and equipment with project schedules. It covers confirming availability, sequencing work, updating timelines, and documenting adjustments. Managers review conflicts, communicate updates, and maintain clear records. By standardizing this process, site prep companies reduce costly delays, protect profitability, and improve efficiency. Clients benefit from timely, reliable project starts. Teams gain accountability with documented coordination logs. With this workflow in place, site preparation contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably while ensuring subcontractors remain well-coordinated.
Review project schedule and identify key subcontractor milestones
Confirm each subcontractor’s availability and crew capacity
Provide subs with a clear scope, schedule window, and site access info
Send out look-ahead schedules weekly with updates or changes
Coordinate subcontractor tasks with other trades to avoid overlap
Hold coordination meetings with subs during critical phases
Confirm material deliveries and prep work are complete before sub mobilizes
Monitor subcontractor arrival and performance against schedule
Communicate delays, weather impacts, or sequencing changes in real time
Address scope questions or conflicts on site promptly
Track subcontractor work progress and verify daily output
Document issues, no-shows, or performance concerns
Update master schedule and share changes with all affected parties
Log all communications and schedule adjustments for project records
Review project schedule and identify key subcontractor milestones
Confirm each subcontractor’s availability and crew capacity
Provide subs with a clear scope, schedule window, and site access info
Send out look-ahead schedules weekly with updates or changes
Coordinate subcontractor tasks with other trades to avoid overlap
Hold coordination meetings with subs during critical phases
Confirm material deliveries and prep work are complete before sub mobilizes
Monitor subcontractor arrival and performance against schedule
Communicate delays, weather impacts, or sequencing changes in real time
Address scope questions or conflicts on site promptly
Track subcontractor work progress and verify daily output
Document issues, no-shows, or performance concerns
Update master schedule and share changes with all affected parties
Log all communications and schedule adjustments for project records
👈 Use this SOP template inside Subtrak
Edit with AI. Customize in seconds. Store and share all your SOPs and checklists in one place.