Your standards are not real until your crew follows them.
Build a custom 90-day roofing playbook your team actually uses
Subtrak builds and implements your custom roofing playbook so your office and field run the same standards without everything routing through you.
- Reduce rework and callbacks with consistent execution
- Standardize handoffs from office to field and between crews
- Onboard faster with field-ready checklists and clear ownership
Results Roofing Teams See After the Subtrak 90-Day Playbook
“Subtrak’s new AI tool works like a charm. It’s made writing each SOP faster and more efficient. The speech-to-text feature is especially helpful! I’m excited to keep using it, and it’s already making a big difference!”
“Having everything documented and accessible from the field has made our handoffs smoother and our installs more consistent. Our crew knows exactly what’s expected on every job.”
Two Paths to a Finished Roofing Playbook
Choose the path that matches how fast you want results and how much help you want implementing.
Subtrak Pro
Construction SOP software built for contractors
$150/month
(when paid annually)
$195 month-to-month
- Access to hundreds of roofing-specific SOPs and checklists
- Easy documentation with AI, photos, links, and video
- Office and field access, mobile-ready
- Clear standards your team can follow
Best for teams with someone internally who can own and drive playbook completion.
90-Day Roofing Playbook Build
Guided Weekly Implementation
A done-with-you process led by a construction documentation expert where we build a complete, custom roofing playbook and train your team to use it.
Included with your Custom Subtrak Playbook
- A recommended playbook covering every department
- Customized standards built around how you actually work
- Weekly working sessions with your team
- Hands-on guidance from a construction documentation
expert - Built-in accountability to finish and roll out the playbook in
90 days
Best for teams that want expert guidance and team accountability to build a complete playbook in 90 days.
On your demo, we’ll recommend the right path based on your goals, timeline, and team size.
Trusted by Leaders in Construction
Why should we choose Subtrak?
We already have Google Docs or binders. Why Subtrak?
While some roofing companies already have documentation somewhere, the problem is not writing things down. The problem is making sure people actually use them.
Google Docs, shared drives, and binders are hard to access in the field, difficult to search, and nearly impossible to enforce consistently. Subtrak turns documentation into a living playbook that crews and managers can actually reference during the workday, not just during onboarding.
It is not just about storing SOPs. It is about making expectations clear and usable where the work happens.
Will crews actually use this in the field?
Yes, when it is implemented correctly.
Crews do not want long manuals. They want clear, simple checklists and standards they can reference on their phone. Subtrak is built around short, actionable processes that support how field teams actually work.
When SOPs are tied to real accountability and used consistently by leadership, adoption follows. That is why many roofing companies choose guided implementation to make sure the system sticks.
How long until we see results?
Most contractors start seeing improvements as soon as processes are documented and rolled out to the team.
Common early wins include fewer missed steps, cleaner job starts, smoother handoffs between office and field, and faster onboarding for new hires. Over time, owners spend less time putting out fires and more time managing proactively instead of reacting.
The biggest difference comes when documentation is not just written, but consistently followed.
What if we have multiple crews or locations?
This is where playbooks matter most.
Without clear standards, quality and execution vary from crew to crew. Important steps get skipped, everyone does things their own way, and leadership ends up chasing problems instead of preventing them.
A shared playbook gives every crew the same expectations and makes it easier for the office to support the field consistently, regardless of location or team size.
How much work is required from our team?
Documentation does take time and input from your team. There is no way around that.
In the 90-Day Playbook Build, we work department by department. Each week typically includes a one-hour working session and a few additional hours for targeted team members to document processes. We train your team on how to use the software efficiently and how to think about their processes, so the time spent is focused and productive.
The goal is steady progress without overwhelming your team.
Can we start with Subtrak Pro and upgrade to the 90-Day Playbook Build later?
Yes. Many companies start with Subtrak Pro and upgrade once they see how much value a complete playbook can deliver.
Others choose guided implementation from the start to make sure documentation does not stall or get deprioritized. Both paths work. The right choice depends on how much internal capacity and accountability your team has today.
How Your Roofing Playbook Gets Built in 90 Days
WEEKS 1-2
Align & Plan
Get clear on what needs to be documented and who owns it.
WEEKS 3-10
Build by Department
Document how the business actually runs.
WEEKS 11-12
Roll Out
Make sure the playbook is usable and adopted.
By the end of the 90 days, you have a complete roofing playbook built around how your business actually works. Your team uses it to train, reference processes, and stay consistent in the office and the field, reducing mistakes and day-to-day firefighting.
How Roofing Teams Get Consistent Execution with Subtrak
Get expectations out of your head and into a system your team can actually follow.
Clear Standards
Key processes, handoffs, and “how we do things here” are written down so everyone is working from the same script.
Easy Access in the Field
Your team can quickly search, follow, and share instructions from the office or the jobsite.
Built-In Accountability
Checklists and SOPs create visibility and clear task ownership, helping teams catch issues early before they turn into rework and callbacks.
Built for Office & Field
One system to document how work gets done and make it easy for everyone to follow.
For the Office
- Create and update SOPs fast
- Organize your entire playbook in one place
- Assign task ownership and see progress
- Review field activity without chasing people
For the Field
- Clear instructions crews can actually follow
- Instant access to instructions on any phone
- Automatic language translation
- Confidence to do work the right way
See How Subtrak Streamlines Roofing Operations
Stop managing chaos and start building a more profitable, scalable roofing business. Move from inconsistent execution to a guided rollout that gets your playbook built and adopted, so your business can run without everything going through you.
